Electronic Theses and Dissertations FAQ


Q.  What is an ETD? 
A.  ETD stands for “Electronic Thesis or Dissertation.”  ETD’s are often gathered by the degree-granting institution into digital repositories similar to that operated by the Temple University Libraries at: http://digital.library.temple.edu/cdm/landingpage/collection/p245801coll10
Q:  I am a PhD student at Temple – must I submit my dissertation electronically? 
A:  Yes.  Since September 2008, all PhD candidates must submit their dissertations electronically, and grant a limited non-exclusive license to Temple to include the dissertation in the University Libraries’ online ETD repository.    
Q:  I am a Master’s degree student at Temple – do I need to submit my masters paper or thesis electronically? 
A:  Since August 2010 Master's degree candidates presenting a thesis (as opposed to a master's paper) are required to submit the thesis in electronic format and grant a limited non-exclusive license to Temple to include the dissertation in the University Libraries’ online ETD repository.  Master's papers do not have to be submitted electronically.    
Q.  How do I submit my Temple dissertation or  master’s thesis?
A.  Follow the instructions at the Proquest ETD submittal site for Temple University at: http://www.etdadmin.com/cgi-bin/school?siteId=171 .  If the instructions are unclear to you or you are having difficulty saving your paper in the required .pdf format, view the ETD tutorial and check the Temple dissertation instructions at: http://www.temple.edu/dissertationhandbook/.   Telephone the Graduate School  if further help is needed either in formatting your paper, or to understand either your rights and the University’s graduation requirements – they are the experts in how to properly format and submit your thesis or dissertation.
Be sure that what you submit to the Graduate school and Proquest is the final, fully proofread version.  We cannot accept changes to the final submitted document.
Phone: 1-215-204-1380
Office:  501 Carnell Hall
1803 North Broad Street
Q:  I do not want to give up my copyright!
A:  You retain copyright in your work.  The submittal mechanism only grants Proquest and Temple limited non-exclusive licenses to reproduce the dissertation or master’s thesis.  
Q:  I want to publish my dissertation (or master’s thesis) as a book or article.
A:  Granting Temple University a limited non-exclusive license to preserve and present your paper in our institutional ETD repository does not prevent you from revising and publishing your research in whole or in part.  Surveys have shown repeatedly that journal and book publishers regard the unrevised dissertation or masters thesis as substantially different from a revision that is formatted and rewritten for journal or book publication. 
Q:  Will I receive royalties?
A:  Temple will not pay royalties.  Proquest will if you select that option during submittal. Be aware, however, that charging users to view or download copies of your dissertation or thesis will result in fewer scholars worldwide seeing your work and citing it.
Q:  There are some images and diagrams from another author that I would like to include in my dissertation. Can I just include them?
A:  Images, diagrams, or other materials from third-party sources may be under copyright. If you include copyrighted material of any sort in your dissertation/thesis, you MUST obtain the copyright holder's written permission for its inclusion and subsequent distribution. For instructions, and an example copyright permission letter, please see the section on Including Copyrighted Material from the Dissertation Handbook.
Q.  There is an error in my dissertation, what do I do?   
A.  The Libraries cannot revise or replace what the Graduate School has accepted as the final approved dissertation.  As of February 2013 the Graduate School is narrowly restricting post-submittal changes.    
Q.  I made a mistake in the submittal process.   
A.  Contact the Graduate School and explain the nature of the mistake.  In the case of an omitted file such as an appendix or musical score, this can be rectified manually through them.  For other errors, such as requesting that Proquest not release or sell on your behalf print copies of your dissertation, you should ask that the Graduate School assist you in contacting Proquest, the provider of the submittal software system.     
Q.  I submitted my paper, but where is my dissertation (or master’s thesis) now?
A.  The Temple University Graduate School releases dissertations and theses to the University Libraries in batches approximately 2 to 3 months after the award of the degree.  University Libraries staff then upload the description you provided ("metadata") together with the .pdf file(s) into our institutional ETD repository.

You can search the ETD respository using your name as keyword.   If it has been more than six (6) months since your PhD or Master's degree was awarded, please email  diglib@temple.edu with your full name, dissertation title, department, and date submitted so we can investigate the delay.
It is our understanding that Proquest can take up to a year to upload your dissertation into their database at http://proquest.umi.com
Q.  Why is my name (or dissertation title) in all capital letters in the description?
A.  Because you typed it that way.  We copy the submitted description without any editing.  Trying to correct capitalization introduces mistakes and slows down entry of everyone’s ETDs into the repository. 
Q.  Is my dissertation listed in your online library catalog?  
A.  Yes. We copy the record describing your dissertation from the repository into our online catalog and link it there also. 
Q:  What else does the library do to promote wider visibility and reading of my dissertation or master’s thesis? 
A.   We upload the metadata describing your paper to three international databases: 
  1. The Networked Library of Digital Theses and Dissertations (NDLTD)  http://www.ndltd.org/
  2. to Summon, which is used by many major libraries including Temple University as a discovery tool to search simultaneously local catlogs and full text journal databases. 
  3. WorldCat -  an international library database of books and other library holdings (http://www.worldcat.org/)  which in turn is linked to Google.

By listing the descriptiive citation and abstract of your work in these international databases, anyone doing research in your specific area of study should turn up your work and find the embedded link back to to Temple’s ETD repository.  Studies at other ETD repositories show that such exposure increases how often dissertations will be cited well beyond a simple listing in the fee-based Proquest Dissertations database.  Posting in a free open repository increases your impact on the scholarly world.

Q:  Is a print copy of my dissertation (or master’s thesis) on the shelf somewhere in Paley Library?  
A:  If you submitted an ETD, we do not keep a paper or microfilm copy of the dissertation.  For dissertations submitted prior to September 2008, we do have paper and microfilm copies at locations listed in the online catalog, which are available by using the request feature in Diamond,  the online catalog of library holdings.    
Q:  I do not want my dissertation (or master’s thesis) publicly accessible via the web.  What do I do? 
A:  For both dissertations and master's theses it is a requirement in order to receive thedegree from Temple University that you make your contribution to scholarship publicly accessible.  If however, you are seeking a patent or have pending trademark or other bona fide issues at law, you may request a delay of one year (called an embargo period) before your dissertation or thesis is made publically accessible.  Temple’s Graduate School is charged to review and rule on such requests and will advise the library if and when such an exception is granted.  The Graduate School can also renew an embargo period upon written request.  If the University Libraries have not received written approval of an embargo from the Graduate School, the Libraries’ are responsible to make the dissertation freely available for the scholarly community without delay and we must proceed to upload your dissertation or thesis.  Contact Temple’s Graduate School at 215-204-1380 for further information about embargos.  At the end of an approved embargo period, the Libraries’ will automatically expose the dissertation in the ETD repository without further notice. 
Q:  Who keeps a backup copy of my dissertation then? 
A:  For dissertations or theses submitted electronically, the Libraries maintain in a secure electronic storage system an online disk backup of the .pdf as submitted to us.  That file is automatically backed up on additional disk arrays.  The metadata and .pdf  included in the publicly searchable ETD repository is also backed up at two data centers in Ohio.  We do not make or accept paper printouts of dissertations or theses submitted electronically.
Q:  I have a print-out of my dissertation and wish to have it bound.
A:  To arrange for the binding of personal copies of dissertations and theses at low cost, we recommend that you contact Wert Bookbinding.   They offer a complete range of digital printing and attractive binding and offer Temple students discounts. Wert requires only an emailed file of the dissertation to print and bind the dissertation.  Students no longer need to mail a physical copy to Wert.  Smith-Shattuck Bookbinding also specializes in binding personal copies. 

Page last updated 09 November 2015 by Doreva Belfiore.