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National Secretaries Association, Philadelphia Chapter Records

Collection ID

Acc. 478

Related Subject(s)

Collecting Area(s)

Description

Collection Summary

Title
National Secretaries Association, Philadelphia Chapter Records

Dates
1950-1979      

Collection ID
Acc. 478

Creator
National Secretaries Association. Philadelphia Chapter

Quantity
7.3 linear feet (6 boxes)         

Repository
Special Collections Research Center, Temple University Libraries

Language
Materials in English.        

Detailed Collection Information

Historical Note

The National Secretaries Association (NSA) was a "nonprofit, non-partisan and nonsectarian organization" founded in the Midwest where the organization was chartered in 1942. The Association was headquartered in Kansas City, Missouri and was managed by an Executive Secretary under the advisory supervision of the President and the direction of the International Board of Directors. In April 1944, the first inter-chapter meeting was held in Omaha, Nebraska with members attending from Missouri, Iowa, and Nebraska. In February 1946, the first national convention was held in Kansas City, Missouri; 200 members out of a national membership of 2,904 in 115 chapters attended. The NSA expanded and became international during 1953-54.

NSA as divided into 5 national districts: the Northeast, the Southeast, the Great Lakes, the Southwest, and the Northwest. Local chapters were under the leadership of the District Vice President. As local organizations grew, it became evident that "more localized leadership" was necessary. Therefore state organizations were accepted on a trial basis in 1952 and formally accepted in 1954. As of May 1971, there were 29 active chapters in the State of Pennsylvania; 7 chapters had already disbanded.

NSA came to Philadelphia in 1949 with the formation of 5 chapters: Betsy Ross, Sweet Brier, Liberty Belle, Quaker Maid, and Penn Treaty. A sixth chapter was added later that year: Independence. In October 1949, these six hosted their first regional meeting. By 1951, three of these merged for "further and better advancement" and called themselves the "Philadelphia Chapter": Betsy Ross, Sweet Brier, and Penn Treaty. Manetta Watson was elected President of this chapter for the year 1951-52. Eventually the remaining three merged to form the "Quaker City Chapter." The official bulletin of the "Philadelphia Chapter" was called The Philadelphian.

The organization’s primary purpose was to "elevate the standards of the secretarial profession." A secretary was defined "as an executive assistant who possesses a mastery of office skills, who demonstrates the ability to assume responsibility without direct supervision, who exercises initiative and judgment, and who make decisions within the scope of assigned authority."

By 1950, the organization had established the Certified Professional Secretary program. The first examinations were given in 1951; certificates were awarded 62 persons as Certified Professional Secretaries. By 1959, there were 1,466 CPS’s. In 1951, the group founded the National Secretaries Association Home Trust Fund, the goal of which was to establish a home for retired secretaries. And, in 1953, through the work of NSA and industrial management, the first National Secretaries Week was observed. NSA’s national magazine was titled THE SECRETARY.

Committee members of note included Manetta Watson (1951-52), first President; Ethel Ambler, second President (1952-53) and later Northeastern Vice President (1956-58), International Secretary (1958-59). Additionally, Ethel Ambler wrote the first volume of The History of Philadelphia Chapter of The National Secretaries Association. This history is included in the collection and covers the Chapter from its inception until 1956.

Sources:

Orientation Manual Philadelphia Chapter NSA.

Ambler, Ethel. History of Philadelphia Chapter of the National Secretaries Association (International) Volume 1, 1956.

Handbook of Association Procedures, Revised 1972.

Description of Collection

The primary focus of this collection is on the Philadelphia Chapter of The National Secretaries Association that was formed in 1949. However, since the local organization’s history and activities were intrinsically linked to the larger organization, some of the collection touches on both the State and National organization. The collection contains financial records, correspondence, minutes and agendas, committee reports, project files, and other materials.  

Organization and Arrangement

The collection is arranged into 8 series as follows:

Series 1: Administration and Organization, 1950-1979
Series 2: Financial, 1950-1979
Series 3: Correspondence, 1974-1976
Series 4: Publications/ Miscellaneous, undated
Series 5: Projects, 1971-1979
Series 6: Pennsylvania Division, 1960-1978
Series 7: Outside chapters, 1958, undated
Series 8: National Secretaries Association, 1965-1979

Series 1: Administration and Organization, includes the sub series history, minutes/agendas, committee reports, and personnel. The series spans 1950 to 1979.

Series 2: Financial, contains five sub series: Budget, Ledger, Cash Records, Reports and Miscellaneous. The series spans 1950 to 1979.

Series 3: Correspondence, contains two sub series, President’s correspondence spanning 1974 to 1977 and Committee Correspondence spanning 1974 to 1976.

Series 4: Publications/ Miscellaneous, contains three folders: Brochures, Photographs and Newspapers, and Public Relations.

Series 5: Projects, the bulk of this series is information on biannual workshops held by the Philadelphia NSA. This series spans 1971 to 1979.

Series 6: Pennsylvania Division, contains information relating to the Pennsylvania Division of the NSA and spans 1960 to 1978 with the bulk of the records from 1960.

Series 7: Outside chapters, contains two folders on the Main Line Chapter- Chapter NSA and one folder on the Montgomery Chapter NSA.

Series 8: National Secretaries Association, the bulk of this series is reports from the NSA. Also included are folders focusing on the International convention and the NSA Home Trust Fund. The series spans the years 1965 to 1979.

Patron Information

Research Access

Collection is open for research.

Collections Stored Off-Site

This collection may be housed off-site at the Library Depository, and require up to two business days to retrieve. Please review the finding aid and be prepared to identify specific materials to be retrieved. Contact the Special Collections Research Center in advance of your visit, so that materials may be relocated to the reading room for research.

Publication and Copyright Information

The National Secretaries Association, Philadelphia Chapter Records are the physical property of the Special Collections Research Center, Temple University Libraries. Intellectual property rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for determining the identity of rights holders and obtaining their permission for publication and for other purposes where stated.

Preferred Citation

[Description and date of item], [Box/folder number], National Secretaries Association, Philadelphia Chapter Records, Acc. 478, Special Collections Research Center, Temple University Libraries, Philadelphia, Pennsylvania.

Administrative Information

Acquisition Information

Donated by Rose Marie Luedtke in August 1981.

Processing Information

Processed by Anastasia Karel, Susan Kearney, Jennifer Fry, Smadar Shtul, Spring 2002. Finding aid revised according to contemporary archival standards in June 2015.         

Index Terms

The following headings have been used to index the description of this collection in Temple University’s electronic catalog:

Corporate Names:
National Secretaries Association. Philadelphia Chapter

Subjects:
Secretaries -- Pennsylvania -- Philadelphia

Places:
Philadelphia (Pa.)

Material Types:
Administrative records
Correspondence
Financial records
Manuscripts
Minutes
Pamphlets
Publications
Reports

Inventory

Series 1: Administration, 1950-1979

Subseries 1.1: History, 1959-1963, undated

 1          1          History and By-Laws          undated

 1          2          Orientation Manual          1959, 1962-1963

 1          3          President’s Manual Auditing /Nominating Committee          undated

 1          4          President’s Manual Corresponding /Recording Secretary          undated

 1          5          President’s Manual Correspondence /Record Keeping          undated

 1          6          President’s Manual General Information President/ Committees          undated

 1          7          President’s Manual Membership          undated

 1          8          President’s Manual NSA Questionnaire          undated

 1          9          President’s Manual President Conducting Meeting          undated

 1          10          President’s Manual Procedures          undated

 1          11          President’s Manual Statistics          undated

 1          12          President’s Manual Treasurer          undated

 1          13          President’s Manual Vice President          undated

Subseries 1.2: Minutes/Agendas, 1956-1979

 2          1          Minutes          1956-1957

 2          2          Minutes          1957-1958

 2          3          Minutes          1958-1959

 2          4          Minutes          1959-1960

 2          5          Minutes          1960-1961

 2          6          Minutes          1962-1963

 2          7          Minutes          1963-1964

 2          8          Minutes          1964-1965

 2          9          Minutes          1965-1966

 2          10          Minutes          1966-1967

 2          11          Minutes          1967-1968

 2          12          Minutes          1970

 2          13          Minutes          1970-1973

 2          14          Minutes          1971-1973

 2          15          Minutes and Agendas          1972-1974

 2          16          Minutes Executive Meeting          1970-1973

 2          17          Minutes          1973-1974

 2          18          Minutes          1974-1975

 2          19          Minutes          1975-1976

 2          20          Minutes and Agendas          1976-1977

 2          21          Minutes and Agendas          1977

 2          22          Minutes and Agendas          1978

 2          23          Minutes and Agendas          1979

Subseries 1.3: Committee Reports, 1951-1979

 3          1          Annual Reports          1971-1974

 3          2          Audit Committee          1972-1976

 3          3          Appraisal Committee          undated

 3          4          Committee Reports          1951-1952

 3          5          Committee Reports          1952-1953

 3          6          Committee Reports          1953-1954

 3          7          Committee Reports          1954-1955

 3          8          Committee Reports          1955-1956

 3          9          Committee Reports          1956-1957

 3          10          Committee Reports          1957-1958

 3          11          Committee Reports          1958-1959

 3          12          Committee Reports          1959-1960

 3          13          Committee Reports          1960-1961

 3          14          Committee Reports          1961-1962

 3          15          Committee Reports          1962-1963

 3          16          Committee Reports          Undated

 3          17          Committee Reports          Undated

 3          18          Delegate Reports Division          undated

 3          19          Delegate Reports National          undated

 3          20          Delegate Reports NE District Conference          undated

 3          21          Executive Committee          1950-1951

 3          22          Executive Committee          1951-1952

 3          23          Executive Committee          1952-1953

 3          24          Executive Committee          1953-1954

 3          25          Executive Committee          1954-1955

 3          26          Executive Committee          1955-1956

 3          27          Executive Committee          1977-1979

Subseries 1.4: Personnel, 1964-1970, undated

 3          28          Awards and paperwork for awards          undated

 3          29          Jeannette Mathieu, CPS 1969 PA Division Secretary of the Year          undated

 3          30          Members Removed from Roll 1          undated

 3          31          Members Removed from Roll 2          undated

 3          32          Membership Control Records          1964-1970

 3          33          Scholarship          undated

Series 2: Financial, 1950-1979

Subseries 2.1: Budget, 1972-1976

 4          1          Budget          1972-1974

 4          2          Budget          1974-1976

Subseries 2.2: Ledger, 1953-1978

 4          3          Ledger Administrative Expense          1963-1976

 4          4          Ledger Cash Fidelity-Philadelphia Trust Co          1953-1963

 4          5          Ledger Cash Philadelphia          1963-1978

 4          6          Ledger Chapter Dues          1963-1971

 4          7          Ledger Chapter Reinstated Fees          1963-

 4          8          Ledger Division Dues          1965-1972

 4          9          Ledger Dues to Headquarters          1963-1978

 4          10          Ledger Exchange          1964, 1977-1978

 4          11          Ledger Exchange Accounts          1953-1963

 4          12          Ledger Expense Committee          1953-1963

 4          13          Ledger Expense General          1953-1963

 4          14          Ledger Hospitality Committee          1963-1973

 4          15          Ledger Income          1953-1963

 4          16          Ledger Miscellaneous Expenses          1963-1970

 4          17          Ledger Miscellaneous Expenses          1963-1977

 4          18          Ledger Miscellaneous Income          1965-1973

 4          19          Ledger New Member Credits          1963-1975

 4          20          Ledger President’s Fund Delegate Expense          1963-1969

 4          21          Ledger Way and Means          1963-1976

Subseries 2.3: Cash Records, 1962-1973

 4          22          Cash Records          1962-1967

 4          23          Cash Records          1967-1973

Subseries 2.4: Reports, 1950-1979

 4          24          Treasurer’s Reports          1950-1951

 4          25          Treasurer’s Reports          1951-1952

 4          26          Treasurer’s Reports          1952-1953

 4          27          Treasurer’s Reports          1953-1954

 4          28          Treasurer’s Reports          1954-1955

 4          29          Treasurer’s Reports          1955-1956

 4          30          Treasurer’s Reports          1956-1957

 4          31          Treasurer’s Reports          1957-1958

 4          32          Treasurer’s Reports          1958-1959

 4          33          Treasurer’s Reports          1959-1960

 4          34          Treasurer’s Reports          1960-1961

 4          35          Treasurer’s Reports          1961-1962

 4          36          Treasurer’s Reports          1964-1965

 4          37          Treasurer’s Reports          1965-1966

 4          38          Treasurer’s Reports          1966-1967

 4          39          Treasurer’s Reports          1967-1968

 4          40          Treasurer’s Reports          1970-1971

 4          41          Treasurer’s Reports          1974-1976

 4          42          Treasurer’s Reports          1977-1978

 4          43          Treasurer’s Reports          1978-1979

Subseries 2.5: Miscellaneous, undated

 4          44          Safe Deposit Box Contents          undated

Series 3: Correspondence, 1974-1976

Subseries 3.1: Presidents, 1974-1977

 5          1          Correspondence          1974-1977

Subseries 3.2: Committee, 1974-1976

 5          2          Correspondence By Laws          1974-1976

 5          3          Correspondence CPS          1974-1976

 5          4          Correspondence Educational Program          1974-1976

 5          5          Correspondence Historian          1974-1976

 5          6          Correspondence Home Service          1974-1976

 5          7          Correspondence Membership          1974-1976

 5          8          Correspondence Newsletter and Nominations          1974-1976

 5          9          Correspondence Publicity and Hospitality          1974-1976

 5          10          Correspondence Secretaries Week          1974-1976

 5          11          Correspondence Social          1974-1976

 5          12          Correspondence Ways and Means          1974-1976

 5          13          Correspondence Workshop          1974-1976

Series 4: Publications/Miscellaneous, undated

5          14          Brochures          undated

5          15          Photographs and Newspapers          undated

5          16          Public Relations          undated

Series 5: Projects, 1971-1979

 5          17          Conference and Convention          undated

 5          18          Workshop Committee Permanent File          undated

 5          19          Workshop Pamphlets          undated

 5          20          Workshop          1971

 5          21          Workshop          1973

 5          22          Workshop          1975

 5          23          Workshop          1977

 5          24          Workshop          1979

Series 6: Pennsylvania Division, 1960-1978

 6          1          Northeast Division Minutes          1976-1979

 6          2          Pennsylvania Division Banquet          1960

 6          3          Pennsylvania Division Budget and Expenses          1960

 6          4          Pennsylvania Division Bulletins          1976-1977

 6          4a          Pennsylvania Division          1977-1978

 6          5          Pennsylvania Division Churches          1960

 6          6          Pennsylvania Division Committees and Duties          1960

 6          7          Pennsylvania Division Correspondence          1960

 6          8          Pennsylvania Division Correspondence          1976-1977

 6          9          Pennsylvania Division Entertainment Committee          1960

 6          10          Pennsylvania Division Exhibits          1960

 6          11          Pennsylvania Division History          1960

 6          12          Pennsylvania Division Hostess Committee          1960

 6          13          Pennsylvania Division Letters to Committee Chair          1960

 6          14          Pennsylvania Division Minutes of Annual Meetings          1973-1977

 6          15          Pennsylvania Division Miscellaneous          1960

 6          16          Pennsylvania Division Prizes and Loot          1960

 6          17          Pennsylvania Division Program          1960

 6          18          Pennsylvania Division Publicity          1960

 6          19          Pennsylvania Division Registration Committee          1960

 6          20          Pennsylvania Division Reports          1960

Series 7: Outside Chapters, 1958, undated

 6          21          Main Line Chapter- Chapter Procurement Committee 1          undated

 6          22          Main Line Chapter- Chapter Procurement Committee 2          undated

 6          23          Montgomery Chapter NSA          1958

Series 8: National Secretaries Association, 1965-1979

 6          24          Helen White vs. International Directors Meeting          1972-1973

 6          25          Kathleen M. Graham HTF nominee

 6          26          NSA Home Trust Fund

 6          27          NSA Report of Commission on the Status of NSA          1965-1967

 6          28          NSA Reports          1976

 6          29          NSA Reports          1977

 6          30          NSA Reports          January- April, 1978

 6          31          NSA Reports          August- December, 1978

 6          32          NSA Reports          1979

 6          33          NSA Directory          undated

 6          34          NSA Handbook for Association Procedures          undated

 6          35          NSA Conferences I          undated

 6          36          NSA Conferences II          undated

 6          37          NSA Miscellaneous          undated

OVERSIZE

7          2 oversize items, Tribute to the American Secretary          1960-1961