Charles Library Event Space Guidelines
Charles Library features a number of venues and event spaces. Scheduling is done by the Administrative Services Department of the Libraries with priority given to library events and meetings. When not in use for library events, the venues are available to the University and surrounding community activities and events. These include:
- The Event Space (room 121)
- The 2nd Floor Multipurpose Room (room 202)
- The 4th Floor Multipurpose Room (room 401)
Additionally, the Library allows the use of the following spaces on a special, case-by-case basis:
- The First Floor Atrium
- The 24/7 Lobby and Café
- The 3rd Floor Reading Room
- The 4th Floor Reading Room
- The Graduate and Faculty Studio
For all events, the Library provides table and chair setup, as well as a podium and microphone. Requests for catering and additional furniture/seating must be made by the sponsor directly to the appropriate University Unit (e.g., Facilities Management, Cherry & White Catering). Capacity and pricing for the venues, including costs for additional audio, visual, and technological support is listed on the page for each space or via the link below:
(links would go here)
Please submit this form at least 10 working days prior to the event. Your request cannot be processed unless this form is completed in full. You will receive a confirmation email if the room is available. All rooms must be left in their original arrangement and in clean condition.
If you need to cancel an event, please send an email at least 2 working days before the event to email@example.com.