Defender Association of Philadelphia Records

Collection ID: 
Acc. 181
Date: 
1935-1975
Footage: 
5 linear feet (5 boxes)
Collecting Area: 

Collection Summary

Title
Defender Association of Philadelphia Records

Dates
1935-1975      

Collection ID
Acc. 181

Creator
Defender Association of Philadelphia

Quantity
6.65 linear feet (6 boxes)

Repository
Special Collections Research Center, Temple University Libraries

Language
Materials in English
           

Detailed Collection Information

Historical Note

The Defender Association, originally known as the Voluntary Defender's Committee, was founded in 1934, and was located at 4 South 15th Street in Philadelphia, PA. The committee was sponsored by the Pennsylvania Prison Society, and consisted of lawyers concerned with providing politically independent representation to impoverished clients. The goal of the Association was to provide free representation for clients in order to ensure a fair trial. The Association was conceived as a voluntary effort and was dependent upon lawyers donating their time, funds from the Philadelphia Community Chest, and outside donations.

In 1959 the committee changed its name to the Defender Association. Also in 1959, it became apparent that the community chest could no longer support the activities of the Association, and the city of Philadelphia donated $10,000 to help the Association meet its budget. The city intervened again in 1969, when then Mayor Tate devised a plan to fund the Association, which would be controlled by a board of thirty. Tate's plan also called for the resignation of then Chief Defender Martin Vinikoor, and the installment of Vincent Ziccardi as acting Chief. Mayor Tate's plan drew criticism from several lawyers, including then District Attorney Arlen Specter and University of Pennsylvania law professor, Louis B. Schwartz, who later resigned from the Association. Critics maintained that the Association needed to be independent when defending their clients, and receiving funds from the city put that independence at risk. Despite these criticisms, the plan was accepted by the Association, and eventually became the Public Defender's Office.

The Philadelphia Regional Planning Council (PRPC) was created in 1971, and was an outgrowth of the Governor of Pennsylvania's Justice Commission. The goal of the PRPC was to administer state and federal law enforcement grants. The PRPC consisted of many prominent Philadelphia lawyers, including Arlen Specter. Generally speaking, PRPC funded projects that were grass roots in nature, and concerned more with crime prevention, and less with law enforcement. As federal money for crime prevention projects tapered off, the Committee decreased in importance and disbanded in 1975.

Description of Collection

The collection contains two distinct parts: the papers relating to the Defender Association and the papers of the Philadelphia Regional Planning Council (PRPC). The Defender Association was a group of lawyers that were concerned with defending those who could not afford proper representation. The Defender Association papers span 1935-1974 and cover a time period where the Defender Association changed from an independent volunteer group to one that was funded by the city. The PRPC, an organization that was in existence between 1971 and 1975, was a granting agency that was primarily concerned with community based law enforcement. The PRPC papers consist largely of grant proposals and project reports, ranging from community crime awareness projects to an application for 800 police officers for Philadelphia.

Organization and Arrangement

The Defender Association collection contains papers from two distinct organizations, which have been divided into two series: Series A for the Defender Association (proper), and Series B for its "spin-off," the Philadelphia Regional Planning Council (PRPC).

Series A: The Defender Association

Subseries 1: Administration (46 folders)
Subseries 2: Financial (10 folders)
Subseries 3: Correspondence (8 folders)
Subseries 4: Publications (3 folders)
Subseries 5: Projects (19 folders)
Subseries 6: Branch Offices (26 folders)
Subseries 7: Other Organizations (36 folders)
Subseries 8: Subjects (5 folders)
Subseries 9: Case Records (3 folders)

Series B: The Philadelphia Regional Planning Council (PRPC)

Subseries 1: Administration (9 folders)
Subseries 2: Financial (5 folders)
Subseries 3: Correspondence (11 folders)
Subseries 4: Publications (3 folders)
Subseries 5: Grant Projects (115 folders)
 

Series A: The Defender Association (1935 - 1973)

Subseries 1: Administration

The Administrative subseries is made up of seven sub-subseries: a) minutes, b) reports, c) history, d) personnel, e) incorporation & by-laws, f) memo's & policy, and g) correspondence. A substantial section in this subseries includes annual and quarterly reports, dating from 1935 -1973.

Subseries 2: Financial

The Financial subseries includes four sub-subseries: a) budget, b) auditor's reports, c) payroll, and d) grants.

Subseries 3: Correspondence

The Correspondence subseries is composed of two sub-subseries: a) individuals, and b) general. Significant individuals in sub-subseries "a" include former Chief Defenders, such as Herman I. Pollack, Martin Vinikoor, and Vincent Ziccardi.

Subseries 4: Publications

This subseries is composed of items published by the Defender Association. There are two sub-subseries: a) manuscripts, and b) newsletters.

Subseries 5: Projects

The Project subseries is made up of two sub-subseries: a) begun by organization, and b) participation in. Significant projects include the Criminal Justice Agencies Committee/Combined Justice Information Network (CJAC/COJINT) Total Information System, and the Law Student and Graduate Clerkship program with the University of Pennsylvania.

Subseries 6: Branch Offices

This subseries is made up of Branch Offices, which have been alphabetized according to branch name, and arranged chronologically within each branch. Significant branches of the Defender Association include Community Legal Services, Family Court Branch, and Juvenile Court.

Subseries 7: Other Organizations

The Other Organizations subseries is also arranged alphabetically according to organization name, and chronologically within each organization. If there are multiple folders within a particular year, they are arranged alphabetically according to folder title within that year. Several significant organizations were involved with the Defender Association, including the American Civil Liberties Union, the Health and Welfare Council, the National Legal Aid & Defender Association (NLADA), the Philadelphia Bar Association, and various prisoner advocacy groups.

Subseries 8: Subjects

The Subject subseries is alphabetized according to title. Subjects include such topics as "Drugs," "Legislation," "Police Line-up," and "Social Work."

Subseries 9: Case Records

The Case Records subseries includes random case records that were discovered during the processing of the collection. These have been classified as "Restricted."

 

Series B: The Philadelphia Regional Planning Council (PRPC) (1971-1975)

Subseries 1: Administration

The Administrative subseries includes five sub-subseries: a) minutes & agendas, b) mission statement, c) incorporation & bylaws, d) policies & procedures, and e) personnel.

Subseries 2: Financial

The Financial subseries is composed of three sub-subseries: a) fund raising, b) budgets, and c) auditor's reports. A "Comprehensive Plan" illuminates funding details for the Committee's many grant projects.

Subseries 3: Correspondence

The Correspondence subseries is made up of two sub-subseries: a) individuals, and b) general. Featured in the "individual" sub-subseries are Thomas Berard; Paul Chalfin; Drexel Godfrey, Jr.; John Snavely; and Vincent Ziccardi. The "general" sub-subseries includes correspondence from the Governor's Justice Commission, which helped to support the PRPC's many projects.

Subseries 4: Publications

This subseries features two sub-subseries: a) publications of the creating organization, and b) about the creating organization.

Subseries 5: Grant Projects

The Grant Projects subseries was arranged separately from the Financial subseries, to accurately reflect the grant-making mission of the PRPC. This subseries is alphabetized according to project title, and provides a rich overview of urban community projects initiated in Philadelphia in the early seventies. Topics include rehabilitation programs for released convicts, prison reform, crime prevention, police sensitivity training, technological improvements in the court system (such as closed circuit televisions in court rooms), vocational training, treatment programs, youth development programs, and community center improvements.

 

Patron Information

Catalog Record

A record for this collection is available in Temple University’s online library catalog: http://diamond.temple.edu/record=b5623342~S30

Research Access

Collection is open for research. Materials restricted in Box 6 include: The Court Administration, 1971 folder, Personnel - General 1968 folder, two folders of  Resumes, 1968, and the Court Administration, 1968-1969 and 1971 folders in Series A, Subseries 1, are restricted. Also restricted are the folders for Payroll, 1968, folder 17, 1968, in Series A, Subseries 2; Payroll Confirmation, 1966 -1967, in Series A, Subseries 6; District Attorney's Office - Correspondence, 1968, and District Attorney's Office Court - Correspondence, Trial Lists, 1968, in Series A, Subseries 7; Cell Room, Litigation, 1971, and  Case Records, 1967, in Series A, Subseries 9; and Resumes, 1974 in Series B, Subseries 1.

Collections Stored Off-Site

This collection may be housed off-site at the Library Depository, and require up to two business days to retrieve. Please review the finding aid and be prepared to identify specific materials to be retrieved. Contact the Special Collections Research Center in advance of your visit, so that materials may be relocated to the reading room for research.

Publication and Copyright Information

The Defender Association of Philadelphia Records are the physical property of the Special Collections Research Center, Temple University Libraries. Temple University holds literary rights only for material created by university employees and to material given to the university with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for determining the identity of rights holders and obtaining their permission for publication and for other purposes where stated.

Preferred Citation

[Description and date of item], [Box/folder number], Defender Association of Philadelphia Records, Special Collections Research Center, Temple University Libraries, Philadelphia, Pennsylvania.

 

Administrative Information

Acquisition Information

The Defender Association papers were donated to the Urban Archives by the association through Vincent J. Ziccardi, May 1974.     

Processing Information

Finding aid revised according to contemporary archival standards in May 2014 by Katy Rawdon, Coordinator of Technical Services.           

 

Index Terms

The following headings have been used to index the description of this collection in Temple University’s electronic catalog:

Subjects:
Legal aid--Pennsylvania--Philadelphia
Public defenders--Pennsylvania--Philadelphia

Places:
Philadelphia (Pa.)

Material Types:
Case files
Correspondence
Financial records
Legal documents
Minutes
Reports

 

Inventory

Series A: The Defender Association

Subseries 1: Administration

Box 1

1. Board of Directors Minutes, Annual Meeting 1967
2. Board of Directors Minutes, Annual Meeting 1968
3. Board of Directors Minutes, Annual Meeting and Notices 1968
4. Board of Directors Minutes, Annual Meeting and Notices 1969-1970
5. Board of Directors Minutes, Annual Meeting and Notices 1971
6. Board of Directors Minutes, Annual Meeting and Notices 1972
7. Board of Directors Minutes, Annual Meeting and Notices 1973
8. Board of Directors Minutes, Annual Meeting and Notices 1974
9. Board of Directors Minutes, Annual Meeting and Notices, Executive Committee 1967-1968
10. Board of Directors Minutes - Executive Committee 1969-1970
11. Annual Reports 1935-1939
12. Annual Reports 1940-1944
13. Annual Reports 1945-1949
14. Annual Reports 1950-1954
15. Annual Reports 1955-1965
16. Annual Reports 1967-1973
17. Annual Report Committee 1968
18. Court Administration, RESTRICTED 1971
19. Monthly and Quarterly Reports 1966
20. Monthly and Quarterly Reports 1965-1966
21. Monthly and Quarterly Reports 1967-1968
22. Monthly and Quarterly Reports 1968
23. Proposals for Future Service Organization 1966-1968
24. Quarterly Reports 1969
25. Quarterly Reports 1970
26. Quarterly Reports 1971
27. Quarterly Reports 1972-1973
28. Statistics 1968
29. Public Defender Act, City Council 1968
30. Public Defender Act, City Council 1968
31. Court Stenographer, Issues 1968
32. Membership Meetings - Minutes 1968-1973
33. Nominating Committee 1968
34. Personnel - General 1968
35. Personnel - General RESTRICTED 1968
36. Resumes, RESTRICTED
37. Resumes, RESTRICTED 1968
38. Staffing Needs 1971-1972
39. Volunteer of the Month 1967-1968
40. Articles of Incorporation By-Laws 1969-1973
41. Legal, Meetings and Memos 1968
42. Legal Memos 1972-1973
43. Office Memos 1968
44. Policy Manual 1973

Box 2

1. Court Administration, RESTRICTED 1968-1969
2. Court Administration, RESTRICTED 1971

 

Subseries 2: Financial

3. Budget Committee 1966-1968
4. Budget Committee 1968
5. Budgets 1971-1973
6. Audit/Time Study 1968
7. Payroll, RESTRICTED 1968
8. Applications for Subgrants 1972
9. Grant Proposal for Upgrading Defender Association Appellate and Post Conviction Service 1973-1974
10. Model Cities Program Grant 1971
11. Treatment Alternatives and Street Crimes - Grant Application 1972
12. Treatment Alternatives to Street Crimes Grant 1973
 

Subseries 3: Correspondence 

13. Joseph Hickey (City Finance Department) 1973
14. Pollock, Herman I, (Regarding Nominations for Philadelphia Award) 1967-1968
15. Vinikoor, Martin (Acting Defender) 1968
16. Ziccard, Vincent J. 1966-1968
17. RESTRICTED 1968
18. General Correspondence 1968
19. General Correspondence 1968
20. General Correspondence 1972
21. Pollock, Herman I, "The Development of The Writ of Habeas 1965 Corpus in Pennsylvania 1972

 

Subseries 4: Publications 

22. Public Defender Association of Pennsylvania: Defender Newsletter 1973
23. Public Defender " " " : " Newsletter 1974
24. Ad Hoc Committee of Philadelphia Justice Agency Committee 1973

 

Subseries 5: Projects

25. Ad Hoc Criminal Backlog Committee 1968
26. Offender Rehabilitation Projects - Report of the Social Science Department 1969
27. Precinct Counsel Project 1968
28. Pre-Trial Preparation Program 1972
29. Bail Project 1968
30. Bench Warrant Unit 1972
31. Citizen Committee on Philadelphia Justice Survey 1970
32. Community Orientation Institute 1968
33. CJAC/COJINT: Total Information System Phase I Report 1972
34. Reports 1972-1973
35. Miscellaneous 1972-1973
36. 1973-1974

 

Box 3

1. Law Clinic - Graterford First Progress Report 1973
2. Law Clinic - Graterford First Progress Report 1973
3. Law School Program - University of Pennsylvania 1967
4. Law School Program - University of Pennsylvania 1968
5. Law School Program - University of Pennsylvania 1968
6. Law Students and Graduate Clerkship Volunteer & University 1968 of Pennsylvania Program
7. Philadelphia City Council 1973
8. Youth Service Commission of Philadelphia 1974

 

Subseries 6: Branch Offices 

9. Community Legal Services Personnel - Correspondence, Application 1966
10. Community Legal Services Board Meetings, Minutes & Notes 1966 -1967
11. Budget 1966-1967
12. Correspondence, Reports, etc1966 -1967
13. Office Supplies, Administration 1966 -1967
14. Payroll Confirmation, RESTRICTED 1966 -1967
15. Statistics 1966 -1967
16. Personnel: Criteria 1967
17. Board Meeting, Minutes, Notes 1968
18. Budget 1968
19. Correspondence 1968
20. Parking Matters 1968
21. Payroll 1968
22. Confirmation 1968
23. Statistics 1968
24. Administrative 1970-1971
25. Board of Trustees, Minutes of Meetings 1972-1973
26. Community Legal Services, " " " - " " Meetings 1973-1974
27. Family Court Branch - Brief on Behalf of Plaintiffs on Camp Not Dated Hill (1971-1972?)
28. Family Court Branch - Staff Attorney's Manual 1972
29. " " Division, Miscellaneous 1972
30. Juvenile Court 1966-1967
31. Family Court Division, Weekly Case Distribution 1972-1973
32. Juvenile Court 1966-1968
33.1967-1968
34.1971-1972

 

Subseries 7: Other Organizations

Box 4

1. American Civil Liberty Union, Correspondence 1971
2. " " " " , Police Practices & Criminal Justice Committee, Correspondence 1972-1973
3. American Civil Liberty Union, Correspondence 1973-1974
4. Community Involvement Council, University of Pennsylvania, Correspondence 1968
5. Community Legal Counsel, Newsletter - "Reports" 1968
6. " Services of Pennsylvania, Correspondence, Newsletter 1968
7. County Court, Domestic Relations Lists 1968
8. District Attorney's Office - Correspondence, RESTRICTED 1968
9. District Attorney's Office Court - Correspondence, Trial Lists, RESTRICTED 1968
10. Ecumenical Half-Way House of Greater Philadelphia - Notices, Reports 1971
11. Fellowship Commission, Membership Lists/Recommendations 1971-1972
12. Grand Jury Presentments, Report 1968
13. Health & Welfare Council, Correspondence 1968
14. " & " " , Corrections Group 1968
15. Inmates Action Council, Correspondence 1972
16. Legal Aid Bureau, Correspondence 1967-1968
17. National Legal Aid and Defenders Association (NLADA) - Correspondence 1965-1968
18. National Legal Aid " " " " - Budget Committee 1968
19. National Legal Aid " " " " - Correspondence 1968
20. National Legal Aid " " " " - "Defender Newsletter" 1968
21. National Legal Aid and Defense Association " - " Memoranda
22. National Legal Aid and Defenders Association (NLADA) - Correspondence Information 1968-1969
23. Pennsylvania Prison Society, Correspondence 1968
24. " " " , " 1972-1973
25. Philadelphia Anti-Poverty Action Commission - Correspondence 1968
26. Philadelphia Law & Justice Institute, Minutes, Correspondence 1972 -1973
27. Philadelphia Bar Association, Police Seminars 1968
28. Minutes, Reports 1970-1972
29. Correspondence 1972
30. 1973
31. Criminal Law Committee 1973
32. Civil Rights Committee 1973-1974
33. Reader Development Program (Free Library of Philadelphia), Newsletter - "Pivot" 1968
34. San Francisco Public Defender, Annual Report 1968
35. Social Services Correspondence 1972-1973
36. United Fund, Correspondence 1968

 

Subseries 8: Subjects

37. Drugs 1968
38. Legislation, Bills, Bulletins & Acts 1967-1968
39. Magistrate M. Phillip, Freed 1966-1968
40. Police, Line-up 1967-1968
41. Social Work 1971

 

Subseries 9: Case Records

42. Case Record, Summary 1968
43. Cell Room, Litigation, RESTRICTED 1971
44. Case Reords, RESTRICTED 1967

 

Series B: The Philadelphia Regional Planning Council (PRPC)

Subseries 1: Administration

45. Council Minutes & Agendas 1972
46. 1973
47. 1974
48. Executive Committee 1972-1974
49. Mission Statement 1973 50. Bylaws 1972-1974
51. Funding Policy Guidelines 1972-1974
52. Flowchart of Application, Process 1972-1974
53. Resumes, RESTRICTED 1974

 

Subseries 2: Financial

54. Comprehensive Plan 1972-1973
55. 1973-1974
56. Budget 1972
57. Corrections Committee - Part E, Funding for the 1974 State Comprehensive Plan 1973-1974
58. Audit, Bookkeeping Records 1973

 

Subseries 3: Correspondence

59. Berard, Thomas C. 1973
60. Chalfin, Paul M. 1972
61. Godfrey, E. Drexel Jr. 1972
62. Snavely, John T. 1972
63. Ziccard, Vincent 1973
64. Berger, Warren E. "Our Options Are Limited" 1972
65. "Compliance with Civil Rights Laws" 1972
66. Comprehensive Plan 1973
67. Courts Committee - Correspondence 1971-1974
68. Governor's Justice Commission, Grant Review Process 1973
69. 1972-1974

 

Subseries 4: Publications

70. "Impact" 1972
71. " 1973
72. Pennsylvania Human Relatinos Commission undated

 

Subseries 5: Grant Projects

Box 5

1. Accelerated Rehabilitative Disposition Program 1977- 1973
2. Ad Hoc Committee for Logan 1974-1975
3. Adolescent Group Homes 1974-1975
4. Adult Probation Department - PHILCOURT, Pretrial Division 1972-1974 Program
5. Adult Probation " - Addition to Supervision 1973-1974
6. " " " - Caseload Management Program 1973-1974
7. Arbitration as an Alternative 1973
8. Bench - Bar Conference 1972
9. Canteen Behavorial Incentives 1973
10. Behavorial Science Training Project 1972
11. Central Medical Intake Unit 1972
12. Closed Circuit Television Communications System - Phase III 1972
13. COJINT (Coordinated Justice Information Network over 1973 Terminals)
14. Common Pleas and Municipal Court Witness Notification by 1972 Mail
15. Community Related Institutional Probation 1973
16. Consumer Education Program 1973
17. Correctional Group Counseling 197(3)
18. " Studies Training Program 197(3)
19. Counseling and Referral Assistance Project 1973
20. " : Referral Services 1972
21. " or Referral Assitance 1973
22. Court Executive Development Program 1974
23. " " " " , Phase III 1973
24. " Reporting Program 197(3)
25. " and Police Committees/Task Force 1973
26. Task Force - Miscellaneous 1972
27. Crime Analysis Team 1972
28. " Reduction Program for West Philadelphia 1973
29. Defender Interns 1974
30. Detention Court Mental Health Program 1973
31. " Improvement 197(2)
32. Director of Volunteer Services - Philadelphia Prisons 1972
33. Drug Identification and Referral Project 197(3)
34. Court Executive Development Program 1973
35. Drug Information & Evaluation Center 1973
36. " Screening Equipment 197(3)
37. Evaluation and Research Unit 1972
38. Expansion of Court Records, Micro Filming 1973
39. Graphic Analysis of Crime and Police Operations in 1972 Philadelphia
40. Harrowgate Boxing Club 1972
41. Helping Everywhere at All Levels (H.E.A.L.) 1973-1974
42. High Intensity Unit 1973-1974
43. " Speed Information and Retrival System 197(3)
44. Human Relations Training for Police 197(3)
45. Inmate Rehabilitation Program 1972
46. Intensive Area Youth Work Program 1972-1974
47. " Block Program 1972
48. Investigation and Warrant Service Unit 1972-1973
49.
50. Judges Aides Guarantee Ultimate Active Rehabilitation 1973 (JAGUAR)
51. Rudiciary Drug Abuse Education Program 1972
52. Juvenile Aid Division Expansion 197(3)
53. Law Student Interns in The Prosecutor's Office 1972-197(3)
54. Grant Fiscal Unit 1974
55. Ludlow Community Association of Philadelphia 1973
56. Management Planning Unit 1974
57. Mayor's Criminal Justice Improvement Team 1973
58. " Youth Services Commission 1972
59. Methodical External Program, Inc. 1973
60. Minority Group Cultural Training 1972
61. Model Classification and Records Project 1972
62. Movies-in-the-Street Program 1973
63. Narcotics Training for Policemen 1972
64. Neighborhood Anti-Burglary Project 1973-1974
65. " Safety Training Program 1973-1974
66. Northwest Crime Preservation Program 1973
67. North Central/Northwest Philadelphia Strike Force 1972-1973
68. Operation Peaceful Neighborhood 1973-1974
69. Organizational Development Program 1974
70. Our Neighbors Civic Association 1973
71. Philadelphia Coordinating Office of Drug and Alcohol Abuse " Program
72. Philadelphia County Prisons Addictive Disease Treatment " Program
73. Philadelphia Justice Information System 1974
74. " Prison Detoxification Program 1973
75. Police Transit Crime Reduction Program 1973
76. Post-Release Addictive Treatment 1973
77. Post-Secondary Education at The Philadelphia Prisons 1973
78. Pre-Hearing Intensive Supervision Unit 1974
79. Prison's Dry Cleaning Program 1972-1973
80. Probation Department - Community Resource Unit 1973
81. - Drug Treatment Unit 1972
82. - Graduate School Training Project 1973
83. - In-Service Training Program 1973-1974
84. - Innovative Service Training Unit 1972
85. - Intake & classification Unit 1973
86. - North Philadelphia Community Office 1973
87. - Vocational Counseling and Employment 1972 Referral Service
88. Probation Department - Research & Program Development Unit 1973
89. Program Planning & Evaluation Unit "
90. Prosecutor Training Program 1972
91. Public Information Unit 1973
92. Regional Planning and Plan Implementation 1974
93. Release on Recognizance Project 1972
94. Residential Community Center 1973
95. Research & Planning Unit Family Court 1974
96. Safe Street, Inc. 1972-1973
97. Satellite Project of Pennsylvania Program for Women and 1972 Girl Offenders
98. Search Warrant and Arrest Review Program 1972
99. Services for Women 1973
100. Spanish Speaking Court Officers 1973
101. Special Impact Crime Reduction Demonstration Project 1972
102. Teen-Aid, Inc. 1972
103. Teen Council 1972
104. 10% Cash Bail Program 1972
105. Tioga Specialized Learning Center 1972
106. Turn in a Pusher (TIP) Program 1972
107. Treatment Alternative to Street Crime (TASC) Project "
108. Violation of Probation Hearings 1973
109. Volunteer Services (Family Court) "
110. Voyage Half-Way House 1974
111. Warrant Control Unit Expansion Project 1972
112. Wynnefield Residents Association 1973
113. Youth Association Fund 1973
114. " Development Program 1973
115. " in Conflict (Safe Streets) 1973
116. " Services Commission Bill #824 1973

Box 6

Restricted Materials